SIKKIM PUBLIC SERVICE COMMISSION

GANGTOK

 

THE RIGHT TO INFORMATION ACT, 2005

Information under Section 4(1) b of RTI Act, 2005

 

Introduction:

 

The Right to Information Act, 2005 has been defined as “An Act to provide for setting out the practical regime of right to information for citizens to secure access to information under the control of public authorities, in order to promote transparency and accountability in the working of every public authority, contain corruption, and make our democracy work for the people in real sense, the constitution of a Central Information Commission and the State Information Commissions and for matters connected therewith or incidental thereto.”

 The Right to Information Act, 2005 was enacted on 15th June 2005 when it received the assent of the President of India and came into force on 12th October 2005 which is the 120th day of its enactment. The Act extends to the whole of India except Jammu & Kashmir.

 The Act empowers the citizens of India to access the functioning of public authorities (government bodies and organizations funded wholly or partially by the government) by the following means:-

• Inspect work, documents, and records;

• Take notes, extracts or certified copies of documents or records;

• Take certified samples of materials;

• Obtain information in the form of diskettes, floppies, tapes, video cassettes or in any other electronic mode or through printouts where such information is stored in a computer or in any other device.

 The Right to Information Act, 2005 directs all public authorities to disclose information on areas mentioned under Section 4 (1) (b) of the Act. There are 17 topics listed under the section which need to be proactively disclosed for information of the general public. Hence, this publication is often referred to as the “17 Manuals”. In a nutshell, the information to be disclosed should enable a layman to learn about the constitution, organizational structure, composition and functioning of the public authority.

 In compliance with Section 4 (1) (b) of the Act, the Sikkim Public Service Commission has prepared information for proactive disclosure.

 Information has been categorized into 17 chapters and additional information which mainly speaks of statistics has been included under two annexures. It will be the endeavor of the Commission to disseminate this information as widely as possible. The information will also be regularly updated to make it dynamic and keep the citizens abreast with the developments in the Commission.

 

CHAPTER – 1

The particular of its Organization, Functions and Duties [Section 4(1) (b) (i)]

NAME OF DEPARTMENT

SIKKIM PUBLIC SERVICE COMMISSION

ADDRESS

Sikkim Public Service Commission above Police  Headquarter, MG Marg, Old Tourism Building, Gangtok

TELEPHONE NUMBER

03592-201321 (Secretary)

03592-227572 (Controller of Exams)

WORKING HOUR

(MONDAY TO SATURDAY)

10.15 AM TO 01.00 PM

01.00 TO 01.30 PM (LUNCH BREAK)

01.30 PM TO 04.00 PM

 

MANUAL FOR SIKKIM PUBLIC SERVICE

DIVISIONS:

FUNCTIONS

(Please log on to www.spscskm.gov.in for more details)

 

 CHAPTER – 2

Powers and Duties of Officers and Employees [Section 4(1) (b) (ii)]

SL.NO

OFFICERS & DESIGNATION

DUTIES ALLOTED

POWERS

1.

Secretary

Head of the Department

Administrative and financial approval delegated by the Commission.

He/she exercises the power of Appellate Authority under RTI Act, 2005.

2.

Controller of Examination

Oversee all the activities of recruitment exams for the direct recruitment post.

She decides all the actions to be taken in Exams Section through the approval of the Commission.

She report to Secretary, SPSC

3.

Joint Controller of Examination

 

 

4.

Deputy Controller of Examination

He assists the Controller of Examinations in matters of recruitment examinations of direct recruitment at all level.

He exercises the power of State Public Information Officer under RTI Act, 2005 for Commission.

He report to Controller of Examinations.

5.

Senior Private Secretary

Sr.PS to Hon’ble Chairman, Member & Secretary

Any assignment as and when entrusted by higher authorities from time to time.

6.

Deputy Secretary

Oversee all the administrative activities, UPSC and DPCs of promotion cases received from the State Government.

He reports to Secretary.

7.

Deputy Director (Finance & Accounts)

Oversee all the accounts matters

He exercises the power of Drawing and Disbursing Officer.

He report to Secretary, SPSC

8.

Under Secretary

He assists Deputy Secretary in all administrative matters, DPC for consideration of promotion of Officers belong to different services in the state, disciplinary cases referred by the deptt & UPSC.

He report to

Deputy Secretary & Secretary, SPSC.

9.

Assistant Controller of Exams

She assists Controller of Exams & Deputy Controller of Exam in Examination affairs.

She is in-charge for scrutiny of documents of the candidates who appear for direct recruitment examination in the Commission.

She exercises the power of Assistant Public Information Officer under RTI Act, 2005 for Commission.

She look after stationery procurement and disbursement in the Commission.

She report to Deputy Controller & Controller of Examination.

10.

Examination Supervisor

She assists Assistant Controller, Deputy Controller & Controller of Exams in Examination affairs.

She examine all the proposals of direct recruitment received in the Commission, conduct scrutiny of applications and documents of the candidates, supervise in data entry, generation of admit card, arrangement of sitting plan, issue of Advertisement Notices, weeding out of documents which has exceeded its prescribed life span in regular interval of time and all necessary assignments in connection to Examination affairs. She dispose of RTI matters in consultation with the higher authorities concerned.

11.

Programmer

 

 

12.

Examination Assistant-I

RTI and Examination matters.

He process RTI matters, prepare Monthly/ Quarterly/Yearly report of RTI in the Commission. He put up cases of Examination matter & keeps records of documents in chronological ways for easy location. Ensure timely weeding out of the documents in the Section which has exceeded its prescribed life span as per Rule 70 of SPSC Manual.

He report to Examination Supervisor & Assistant Controller of Exams.

13.

Examination Assistant -II

Examination matters

All typing works, Preparation of sitting plan, admit card, attendance sheet, inspection of examination venue with Deputy Controller and other examination related works as and when entrusted by higher authority from time to time. Ensure timely weeding out of the documents in the Section which has exceeded its prescribed life span as per Rule 70 of SPSC Manual.

He report to Examination Supervisor & Assistant Controller

11.

Senior Accountant

All accounts matter

All accounts matters in the Commission.

He reports to Deputy Director (Accounts)

 

Junior Accountant

All accounts matter

All accounts matter in the Commission

He reports to Senior Accountant & Deputy Director (Accounts)

12.

Accounts Clerk

All accounts matter

All accounts matters in the Commission

He reports to Senior Accountant & Deputy Director (Accounts)

13.

Standing Counsel

All legal matters

Attend to all legal notices, writ petitions filed against the Commission.

14.

UDC-I

Accounts Section & Examination matters

She process file for repair of office vehicles and issue of all kind of SO in the Commission. She maintains archive of question papers of the previous recruitments made.  She shall assist Assistant Controller of Exams in Stationery procurement.

15.

UDC-II

Administrative matters & Single Window counter

She process correspondences received in the Commission and personal files. She report to Under Secretary(Adm) & Deputy Secretary (Adm)

16.

Computer Operator

Examination matters

All typing works in the Examination Section. Upkeep of the official website of the Commission. She shall update & upload advertisements, notices etc as directed by the Competent Authority in the official website of the Commission.

She assists Controller of Examination in all her matter.

17.

LDC

Examination matters

All typing works in the Examination Section.

He shall report to Assistant Controller of Exams.

18.

Data Entry Operator

Examination matters

Data entry & process RTI applications and submit to Examination Assistant –I.

She shall report to Assistant Controller of Exams.

19.

Record Keeper (Establishment Section)

Records keeping of files

He acts as Diarist & Dispatcher.

He reports to Under Secretary (Adm) & Deputy Secretary (Adm)

20.

Record Keeper (Examination Section)

Records keeping of files

She acts as Diarist & Dispatcher.

She reports to Examination Supervisor.

21.

Examination Attendant

Assist Officers and Staff of Examination Section

-do-

22.

Peons

Assist Officer and Staff in the Commission

-do-

23.

Drivers

Usual duty of driving official vehicle of the Officer concerned

-do-

 

 

CHAPTER – 3

Procedure Followed in Decision making Process [Section 4(1) (b) (iii)] 4.1 Describe the procedure followed in decision making by the public Authority.

 

SPSC MANUAL (Procedure prescribed Section wise in SPSC Manual is followed)

 

CHAPTER – 4

Norms set for the discharge of Functions

[Section 4(1) (b) (iv)] 5.1

 

Details of the norms/standards set by the public authority for the discharge of its functions/delivery of services.

 

• For the discharge of functions the Commission follow SPSC manuals, Notifications, orders, directions issued by the State Government and relevant Acts & Rules framed by the Government are followed.

 

 

CHAPTER- 5

Rules, Regulations, Instructions, Manual and Records, held by it or under its control or used by its employees for Discharging its Functions

[Section 4(1) (b) (v)]

 

The officers and staff of the Commission execute their duties and responsibilities in compliance with the rules and regulations formulated by the State Government. Some of the publications that govern the Officers and the staff of the Commission are:

1. SPSC MANUAL

2. Sikkim Service Rules,1974

3. Sikkim Financial Rules,1979

4. Sikkim Service Pension Rules, 1990

5. Sikkim Public Service Commission (Members) Regulation, 1983

5. Sikkim Public Service Commission (Staff) Regulation, 2010

 

 CHAPTER-6

A Statement of the categories of Documents that are held by the Public Authority under its Control

[Section 4(1) (b) (vi)] 7.1

Provide information about the official documents held by the public authority or under its control.

SL NO

CATEGORY OF DOCUMENTS

TITLE OF THE DOCUMENTS

DESIGNATION AND THE ADDRESS OF THE CUSTODIAN (HELD BY/ UNDER THE CONTROL OF WHOM

1.

RECRUITMENT EXAMINATION

ANSWER SHEETS/OMR SHEETS, APPLICATION FORMS & DOCUMENTS OF THE UNQUALIFIED CANDIDATES, PART FILES & MAIN FILES OF DIRECT RECRUITMENTS.

1.CONTROLLER OF EXAMINATION,

2.DEPUTY CONTROLLER OF EXAMINATION

3.ASSISTANT CONTROLLER OF EXAMINATION

4. EXAMINATION SUPERVISOR

2.

ADMINISTRATIVE SECTION

MAIN FILES OF PROMOTION OF OFFICERS BELONG TO DIFFERENT SERVICES IN THE STATE, PERSONAL FILES OF ALL THE STAFF OF SPSC, MAIN FILE OF SPSC REGULATIONS, FILES OF DISCIPLINARY MATTERS RECEIVED FROM GOVERNMENT DEPARTMENTS

1.DEPUTY SECRETARY

2.UNDER SECRETARY

3.

ACCOUNTS SECTION

SAR, BILL REGISTER, BUDGET BOOK

1.DEPUTY DIRECTOR (ACCOUNTS)

2.SENIOR ACCOUNTANT

3.ACCOUNTANT

4.JUNIOR ACCOUNTANT

5.JUNIOR ACCOUNTANT

4.

LEGAL SECTION

FILES ON WRIT PITION AND LEGAL MATTERS

EXAMINATION SECTION

5.

COMPUTER SECTION

DATA ENTRY, WEBSITE UPDATION

EXAMINATION SECTION

 

 

CHAPTER- 7

The particular of any arrangement that exist for Consultation with, or Representation by, the Members of the Public in relation to the Formulation of Policy or Implementation thereof

[Section 4 (1) (b) (vii)]

ARRANGMENT FOR CONSULTATION WITH PUBLIC IN RELATION WITH PUBLIC FORMULATION

 

PROCESS

 

DECISION MAKING AUTHORITY

 

 

 

 CHAPTER – 8

A statement of the Boards, Councils, Committees and others Bodies constiting of two or more persons constituted as its part or for the purpose of its advice and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meeting are accessible for public;

[Section 4(1) (b) (viii)]

 

SL.NO

NAME OF THE COMMITTEE / BOARD

COMPOSITION

POWER AND FUNCTION

MEETING ATTENDED BY

1.

DPC

Chairman

Member (1)

Member (2)

Secretary, DoP

HOD

To examine and recommend for promotion, confirmation, absorption, induction of Officers belong to various service

Chairman

Member (1)

Member (2)

Secretary, DoP

HOD

2.

Selection Committee

Chairman

Member (1)

Member (2)

HOD

Expert

To assess the performance of the candidates called for interview (viva)

Chairman

Member (1)

Member (2)

HOD

Expert

3.

ACP

 

To examine and recommend for grant of financial upgradation under Assured Career Progressing Schemes for the staff of the Commission

Secretary

Controller

Deputy Secretary

Deputy Director (Accounts)

 

 

CHAPTER – 9

 

A Directory of Officers and Employees [Section 4(1) (b) (ix)]

10.1 Please provide information on officers and employees working in different units or offices at different levels and their contact addresses in the following format (including Officers incharge of grievances redressal, vigilant, audit etc):

SL.No

Name of Officer

Designation

1.

Mrs.Deepa Rani Thapa, SCS

Secretary

2.

Mrs.Bimla Rai, SES

Controller of Examination

3.

Mr.P.R.Nambiar

Deputy Controller of Examination

4.

Mrs.Tshering Wangmo

Senior Private Secretary

5.

Mr.L.P.Pradhan, SFS

Deputy Director (Finance & Accounts)

6.

Mr.B.B.Gurung

Deputy Secretary(Adm)

7.

Mr.Tshering Dorjee Bhutia

Under Secretary(Adm)

8.

Ms.Chandra Rekha Rai

Assistant Controller of Examination

9.

Mrs.Sarojini Subba

Examination Supervisor

10.

 

Programmer

11.

Mr.Yogesh Subedi

Senior Accountant

12.

Mr.Wangyal Tshering Lepcha

Examination Assistant-I

13.

Mr.Saroj Khati

Examination Assistant-II

14.

Mr.Karma Choppel Bhutia

Junior Accountant

15.

Mrs.Sabita Gurung

UDC-I

16.

Mrs.Kukula Gyalsten

UDC-II

17.

Mrs.Yeshi Doma

Computer Operator

18.

Mr.Tshering Gyatso Bhutia

Accounts Clerk

19.

Mr.Lakpa Tshering Bhutia

Record Keeper

20.

Mr.Rapden Bhutia

LDC-cum-Typist

21.

Ms.Babita Chettri

LDC-cum DEO

22.

Ms.Nawinta Chettri

LDC-cum-Record Keeper

23.

Mr.Buddha Tamang

Peon

24.

Mr.K.B.Lakhey

Peon

25.

Mr.Nim Lendup Lepcha

Peon

26.

Mr.Ongyal Bhutia

Peon

27.

Mr.Laxuman Chettri

Examination Attendant

28.

Mr.Dinesh Kr Pradhan

Examination Assistant

29.

Mrs.Karma Choden Bhutia

Peon

30.

Mrs.Meena Luitel

Peon

31.

Ms.Manita Giri

Examination Attendant

32

Mr.Sonam Lepcha

Safaikarmachari-cum-Chowkidar

32.

Ms.Mingur Bhutia

Peon

 

CHAPTER – 10

The monthly Remuneration received by Officers and Employees, including the System of Compensation as provided in Regulations

[Section 4(1) (b) (x)]

SL NO

DESIGNATION

PAY BAND AND GRADE PAY

GRADE PAY

1.

Secretary

PB(5) 37400 - 67000

9500

2.

Controller of Exam – cum-Additional Secretary

PB(3) 15600 – 39100

8700

3.

Joint Controller-cum - Joint Secretary

PB(3) 15600 – 39100

7200

4.

Deputy Controller - cum-Deputy Secretary

PB(3) 15600 – 39100

6200

5.

Under Secretary

PB(2) 9300 – 34800

5000

6.

Private Secretary

PB (2) 9300 – 34800

5000

7.

Assistant Controller

PB(2) 9300 – 34800

5000

8.

Office Superintendent

PB(2) 9300 – 34800

4200

9.

Examination Supervisor

PB (2) 9300 – 34800

4200

10.

Senior Accountant

PB (2) 9300 – 34800

4200

11.

Programmer

PB (2) 9300 – 34800

4200

12.

Head Assistant

PB (1) 5200 – 20200

3400

13.

Accountant

PB (1) 5200 – 20200

3400

14.

Examination Assistant

PB (1) 5200 – 20200

3400

15.

Computer Operator

PB (1) 5200 – 20200

3000

16.

UDC

PB (1) 5200 – 20200

3000

17.

Stenographer

PB (1) 5200 – 20200

3000

18.

LDC

PB (1) 5200 – 20200

2600

19.

Daftery

PB (1) 5200 – 20200

2300

20.

Peon/Safaikarmachari

PB (1) 5200 – 20200

2200

21.

Examination Attendant

PB (1) 5200 – 20200

2200

22.

Driver

PB (1) 5200 – 20200

2300

 

CHAPTER – 11

The Budget Allocated to Each Agency, indicating the particulars of all Plans proposed expenditures and reports on disbursements made.

 [Section 4(1) (b) (xi)] 12.1

Provide information about the details of the plans, programmes and schemes undertaken by the public authority for each agency.

12.1 Provide information about the details of the plans, programmes and schemes undertaken by the public authority for each agency

SL.No

Plan/programme/Scheme/ Project/Activity/Purpose for which budget is allocated

Proposed expenditure

Proposed outcome

 

 

 

 

 

 

 

 

 

 

 

12.2 Provide information on the budget allocated for different activities under different programmes/schemes/projects etc. in the given format

                                                                                                ( Rs. In lakh)

AGENCY

Plan/programme/Sche me/Project/Activity/P urpose for which budget is allocated

Amount released: Last year

Amount spent: Last year

Budget allocated current year

Sikkim Public Service Commission

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CHAPTER – 12

 

The Manner of Execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;

[Section 4(1) (b) (xii)]

 

13.1 The activities/programmes/schemes being implemented by the public authority for which subsidy is provided

  

13.2 Information on the nature of subsidy, eligibility criteria for accessing subsidy and designation of officer competent to grant subsidy under various programmes/schemes.

 

 13.3 Describe the manner of execution of the subsidy programmes.

 

 

 CHAPTER – 13

 

Particulars of Recipients of Concessions, Permits or Authorization

Granted by the Public Authority

[Section 4(1) (b) (xiii)] 14.1

 

Names and addresses of recipients of benefits under each programmes/schemes

separately in the following format.

 

Institutional beneficiaries

• Not Applicable

Individual beneficiaries Name of programmes/schemes:

• Not Applicable

 

 

CHAPTER – 14

 

Details in respect of the information, available to or held by the Public Authority, reduced in an electronic form;

 

The Commission has adopted procedure of sending information to the applicant through email if the applicant desires to have it in such a way. Provided the applicant furnish his/her Email ID in their RTI Application.

 

 

CHAPTER – 15

 

The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use;

 

The Commission has deputed one Contact Desk for purpose of assisting applicant seeking information under RTI Act, 2005 in the SPSC during the office hour. His particular are given below:

 

  1. Mr.Wangyal Tshering Lepcha, Examination Assistant-I

Examination Section

 

 CHAPTER – 16

 

The names, designation and other particulars of the Public Information Officers;

 

SL.No

Name

Official Designation

Public Authority for purpose of RTI Act, 2005

Contact number

1.

Mrs.Deepa Rani Thapa, SCS

Secretary

Appellate Authority, RTI

 

2.

Mr.P.R.Nambiar

Deputy Controller of Examination

State Public Information Officer

 

3.

Ms.Chandra Rekha Rai

Assistant Controller of Examinations

Assistant Public Information Officer

 

4.

Mr.Wangyal Tshering Lepcha

Examination Assistant-I

Contact Desk for RTI matters

 

 

 

CHAPTER – 17

 

Such other information as may be prescribed; and thereafter update these publications every year’

 

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