TRANSACTION OF BUSINESS OF THE COMMISSION
3. Meeting.-The Meeting of the Commission shall be held with a view to transacting its
official business and deliberation. The procedure of the meeting shall be as follows:-
(a) The meeting of the Commission shall be held at such interval as may be decided by
the Commission. However, the Commission shall meet at least once in three months
in its office. The proceeding of the Commission shall not be invalidated by reason
of any vacancy in the office of the Chairman or any other Member.
(b) The Secretary shall circulate the details of date, time and venue of meeting along
with agenda notes on all points to be taken up in the meeting.
(c) Agenda points shall be decided by the Chairman in consultaton with the Member.
(d) All the decisions taken in the meeting shall be recorded in the form of minutes or in
such other manner as the Commission may direct. It shall be open to any Member
who dissents from a decision to record his dissenting note andif he thinks fit, also his
reasons there for. But he will not convey such dissent to Government or any authority
or any person.
(e) If the Chairman thinks necessary and fit, he may postpone any matter for future
(f) The Secretary shall submit the minutes of the meeting within three days of the date
of meeting to the Member and the Chairman for approval.
(g) The Secretary shall act as custodian of the record of the meetings. At the end of
financial year, a bound volume of minutes of meetings shall be prepared, copies of
such volumes shall be distributed to the Chairman and Member. Secretary shall
keep one copy.
(h) Matters requiring urgent decision of the Commission shall be circulated among the
Member and the Chairman for their opinion and decision. If the Member does not
make available his opinion within 24 hours of submission of the case to him, then it
will be presumed that the Member agrees with the proposal.
(i) The decision of the Commission shall be implemented or communicated in writing
to the concerned authority under the signature of the Secretary or as directed by
4. Allocation of business.- The Chairman may as and when required, allocate the official
business to the Member as may be specified in the order. The Secretary or any other Officer