45. Meeting of the Selection Committee / Departmental Promotion Committee.-
The Meeting of the Selection Committee / Departmental Promotion Committee shall be chaired
by theChairman or in his absence by the Member. The proceeding of the meeting will not be
invalidated if one half of the numbers of the members of the Committee are present provided
either Chairman or the Member of the Commission is present.
46. Procedure to be followed in assessing the suitability of a person.-
(1)Where the vacancy is to be filled up on the basis of seniority subject to fitness, the Selection
Committee / Departmental Promotion Committee shall assess the Annual Confidential Reports for
the required period of service of the senior-most person. If he is found suitable for promotion, then
the Committee shall recommend his name. In that case, it will not be necessary to consider the
caseof other persons. If, however, the Committee does not find the senior-most person suitable for
.promotion, then the Committee will consider the person next below in the seniority.
(2) (a) Where the vacancy is to be filled up on the basis of merit-cum-seniority, the Selection
Committee shall consider the cases of all the persons who are in the zone of consideration. Their
suitability will be judged on the basis of relative assessment of their Annual Confidential Reports and
other service records. Equal number of Annual Confidential Reports in respect of all the eligible
officers shall be taken into account fore this purpose. Thereafter, the Committee shall prepare final
list on merit and recommend the name of person on the basis of final merit list.
(b) For the purpose of relative assessment of Confidential Reports, the Committee
may adopt the system of making overall relative assessment of Annual Confidential Reports and
other service records and preparation of final merit as contained in Notification No.65/Gen/Est
dated 19.6.1981 issued by the then Establishment Department (now Department of Personnel,
Administrative Reforms & Training).
(c) The question whether a person come within the zone of consideration for promotion
shall be decided by the rules and instructions issued by the Government from time to time.
(3) The Committee shall consider ACRs for equal number of years in respect of all officers
falling within the zone of consideration for assessing their suitability for promotion. While making the
assessment, the Committee shall not be guided merely by the overall grading that may be recorded
in the ACRs but shall make its own assessment on the basis or the overall entries made in the ACRs.
Where the Reviewing Authority or the Accepting Authority, as the case may be, has overruled the
Reporting Officer or the Reviewing Authority respectively, the remarks of the Accepting Authority
should be taken as the final remarks for the purposes of assessment.
47. Sealed Cover Procedure.-
(1) The Sealed Cover Procedure laid down by the Government in Department of Personnel,
Administrative Reforms and Training, from time to time, for promotion of Government Servant against
whom disciplinary or court proceedings are pending or whose conduct is under investigation shall